Office Move Planner

Careful thought and planning is essential for a smooth office move. Utilize the following Big Foot Moving & Storage, Inc. checklist to ensure you've considered all these key factors. It's ideal to begin planning your move six months before the scheduled date.

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Six months before moving

  • Establish a "move committee" of key staff members
  • Meet with space planner and interior designer
  • Meet with telecommunications people and discuss design of telecommunication system and budgetary figures
  • Request preliminary office-move cost estimates
  • Identify initial layout of computer facilities

Three months before moving

  • Follow up and meet with "move committee"
  • Select the telephone system
  • Incorporate office design changes
  • Develop computer facility plans

Two months before moving

  • Confirm phone system order/hook-up
  • Complete office service changes:
    • stationery
    • address changes
    • copier service
    • vending machines
    • plant service
    • new purchases
  • Choose moving company
  • Finalize floor plans and telephone changes

One month before moving

  • Notify all suppliers of new address
  • Notify customers of move
  • Schedule equipment services for a day prior to move
  • Verify computer system progress
  • Conduct employee orientation meeting
  • trouble-shooting
  • security systems
  • new procedures

Two-three weeks before moving

  • Arrange for new parking spaces
  • Order building and office keys
  • Confirm move with building manager
  • Meet with mover to confirm furniture and floor plans
  • Finalize phone and computer installation

One week before moving

  • Employee pre-move meeting and packing demonstration conducted by mover
  • Label all furniture according to plan
  • Tour new facility and double-check furniture and floor plans
  • Finalize phone and computer installation

One day before moving

  • Complete packing and labeling
  • De-install and re-install phone equipment
  • Walk-through with staff indicating new work areas
  • Post floor plans and label all areas according to plan

Moving day

  • Only moving company employees and "move committee" members on-site
  • Install computer systems
  • Unpack and settle-in
  • Adjust furniture as needed

Relax! You made it!

Office Moves

Twelve Ways

Just wanted to thank you Big Foot for my office relocation. The guys were terrific – efficient, courteous, prompt and stayed on budget. A number of our employees commented to me about how friendly and pleasant they were as well as how willing and accommodating they were to re-arrange items they had just positioned for us. I will recommend you to other City departments and to all my friends and family.

City of Worcester, MA


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